Care Intent Record and privacy checklist
Centrely practical checklist—not an industry benchmark, legal advice or a privacy compliance certification. Review the production data flow and legal documents with an Australian privacy adviser.
Useful pre-tour context
- Parent/carer name and contact details
- Least-precise child age information that still performs room matching
- Exact date of birth collected only where genuinely required
- Likely room
- Selected days
- Preferred start
- Flexibility, where useful
- Fee and session shown
- Personalised estimate shown
- Estimate assumptions or version retained
- Tour time or request
- Source surface/page
- Confirmation status
Data minimisation and trust
- Raw income and private CCS calculator inputs are not passed to the centre
- Collection notice identifies Centrely, the centre and their respective roles
- Purpose and usual disclosures are explained at collection
- Hosting location, subprocessors and likely overseas disclosures are documented
- Retention and deletion periods are documented
- Centre exit, export and deletion process is documented
- Access, correction and complaint responsibilities are allocated
- Staff access matches role
- Export destinations are controlled
- Security controls and data-breach response are documented and tested
- Public privacy wording matches the production data flow
Collect enough to arrange the visit—then stop. Obtain legal advice for the actual service agreement, privacy policy and collection notices.